If you’ve ever found yourself spending more time coordinating a meeting then actually collaborating, you’re not alone. On average, it takes 35 minutes to book a single meeting. And with around 11 million meetings held each day in America’s workplaces, that’s a lot of wasted time. With the right meeting scheduling software, meetings are scheduled instantly instead — giving employees back precious hours in their day. So, how can you choose the right meeting scheduling software?
Criteria for Choosing Meeting Scheduling Software
With so many apps offering a variety of different ways to simplify the meeting scheduling process, it’s helpful to narrow down what really matters. The following criteria are what we suggest looking for when selecting a meeting scheduler app:
Simple to use
You’re trying to make your life easier, not more complicated! That’s why the first criteria to keep in mind when choosing meeting scheduling software is if it has a platform that’s easy to use. Configuring a new meeting tool should be straightforward, and navigating the platform intuitive. If you need hours of training or a user manual to figure it out, chances are that colleagues and customers won’t be quick to adopt the new tool and it won’t be effectively used by your company.
Use Across Platforms
If your meeting scheduling platform is only available on iOS, and your client is an Android user, you’ve got a big problem! Look for a tool that allows scheduling across all operating systems, that way you can add anyone and everyone to your meetings, regardless of what platform they use.
The goal of using a meeting scheduling platform is to eliminate the need for back-and-forth emails and coordinating multiple schedules. If the tool doesn’t automatically sync with your email account then availability won’t stay up to date and you run the risk of double booking appointments. Make sure the tool you choose integrates with email and automatically syncs across platforms. This will mean that any changes on your meeting scheduling platform or in your email calendar will responsively update on the other platform.
The best tools will easily integrate with more than just your email inbox. Modern companies use a wide variety of services in day-to-day business, and it’s important that the meeting scheduling tool you choose will work with other software applications. Look for a tool that integrates with other frequently used platforms such as Slack, CRM tools such as Salesforce or Hubspot, and more.
Customize Your Schedule
It’s important that your scheduling system allows you to keep your calendar completely under your control. Make sure that you’re able to define your availability daily, weekly, and monthly so that you never get a surprise meeting scheduled on a day you’re on vacation. Plus, make sure you have the ability to set booking rules such as a max number of hours in meetings per day, last minute booking restrictions, and more.
Looking for a great meeting scheduling software that does all that and more? We’ve got you covered. Skedgit is simple to implement, integrates across platforms and tools you already use, and will save hours of your valuable time! Try us out free, and let us show you how easy scheduling a meeting should be.