Did you know that every day in America around 11 million meetings occur? With executives reporting spending nearly 23 hours a week in meetings. And when everyone is so busy, it can be a challenge to find time for even the most important of meetings. This can turn coordinating a meeting into a monumental task! That’s where meeting schedule tools come in. 

With the right meeting schedule tool, bookings can be made easy for your business. Scheduling software allows your whole team to enter availability and immediately schedule meetings that work for everyone at the click of a button. While there are a number of tools to use for a meeting schedule, finding the best one for your business will instantly make your life a lot easier. 

Benefits of using a meeting schedule tool

Different software offers a range of methods for simplifying meeting scheduling, so the best platform for your business may vary depending on your needs. The right tool for you should give your company the following benefits:

  • Lets you define your availability daily, weekly, and monthly
  • Allows you to set booking rules
  • The ability to share your booking link or embed it on your website or social media,
  • Easily schedule a variety of meetings such as one-on-one or group meetings
  • Removes the risk of double booking time slots
  • Eliminates the need for back-and-forth planning in email or on the phone
  • Less time spent on scheduling and improved productivity

Top 6 meeting schedule tools 


This platform works well for businesses where people outside of your organization need to make meetings frequently. It has a simple interface and allows guest users to select a meeting time without signing in to an account. 


This tool lets you poll meeting invitees about the best time for them. Management can select a few times then see what works best for their staff depending on their responses to the survey on this software. 

Hubspot Meetings

Hubspot Meetings integrates with Google Calendar, Office 365, and HubSpot CRM so everyone’s availability stays up to date across your inbox and your CRM. Another nice aspect of this platform is you can send meeting links that allow clients to book time with whomever in your company has availability (rather than showing just one person at a time). 


Demodesk was designed for sales demoing, so if that’s something your company does on a regular basis it might be a good platform for you! This meeting schedule tool has custom booking pages, meeting analytics, and is designed to make screen sharing and virtual displays a seamless part of your meetings. 


Calendar syncs your Google and Outlook calendars, combining everything in one place. This can be a helpful way to simplify scheduling, allowing you to see your personal and professional appointments in one place. Calendar also allows for inbound and outbound scheduling through their software.  


Our list wouldn’t be complete without suggesting our platform! Our main goal is to make scheduling as seamless and easy as possible so you don’t need to worry about sending links to share or comparing calendars. Skedgit intelligence finds the optimal time to meet for all attendees, making it possible to book meetings in less than one minute. Our software learns when the best times are for you to have a meeting and gets smarter the more you use it. All you need to do is provide the email associated with your online calendar, a date range, and who you want at the meeting. We take care of the rest!Still not sure which meeting schedule tool to choose? Try Skedgit risk-free, and see how much time you save!